Dept of Higher Education and Training Internships

University Education: Pretoria

University Capacity DevelopmentSummary of Duties:

• Provide basic administrative support to projects implemented by the
  Directorate.
• Perform other tasks relating to the work of the Directorate as
  required.
• Provide general office administration and support to the Office of
  the Director as and when required.

N Diploma / Degree: Humanities and Social Sciences / Public Admin and
Management / Developmental Studies / Law.

Head Office(Pretoria) [x2]

UE / 2020 / 01

International ScholarshipsSummary of Duties:

• Filing and tracking of scholarship applications, documents and
  correspondence.
• Coordinating workflow and logistics for scholarship orientation
  workshops.
• Making travel arrangements for Directorate staff and scholarship
  students.
• Assisting scholarship recipients with visa applications and
  preparations for departure.

Degree: International Relations / Public Admin

Head Office(Pretoria)
[x2]

UE / 2020 / 02

Teacher EducationSummary of Duties:

• Assist with providing administrative support for the Teaching and
  Learning Development Capacity Improvement Programme (TLDCIP) and Teacher
  Education Directorate.
• Assist in file management
• Assist in arranging bookings
• Assist in documents flow submission to relevant sections in the
  Department.

N Diploma / Degree: Public Admin

Head Office(Pretoria) [x2]

UE / 2020 /03

Governance SupportSummary of Duties:  

• Draft submissions, reports, presentations, briefing notes, letters etc.on Directorate matters.
• Maintain the database of relevant university stakeholders, and
  ensure that all information is accurate and up to date.
• Assist in the analysis of institutional annual reports and governance
  scorecards. Assist in administrative and logistical processes of the
  Directorate.

N Diploma / Degree: Public Admin and Governance

Head Office(Pretoria)
[x1]

UE / 2020 / 04

Teaching Qualification & PolicySummary of Duties:

• Registering applications on the system and allocating file numbers per
  application for easy retrieval.
• Capturing of the agenda spreadsheet for the Evaluation Committee
  meetings.
• Preparation of evaluation certificates and posting.
• Filing of documents with the guidance of the senior administrators i. e.Leave Forms, PMDS documents, Payroll certificates etc.

N Diploma / Degree: Public Admin / Public Management / Office Management &Tech / Business Management

Head Office(Pretoria) [x3]

UE / 2020 / 05

Skills Development:Pretoria

National Skills AuthoritySummary of Duties:

• Assist in coordinating & monitoring stakeholder relations on skills
  development & stakeholder analysis.
• Coordinate NSA digital media platforms.
• Assist in drafting of media statement & conduct media monitoring.
• Maintain and update NSA website.

N Diploma / Degree: Communication / Marketing Management

Head Office(Pretoria)
[x1]

SD/ 2020 / 06

National Skills AuthoritySummary of Duties:

• Provide support in managing governance related reporting.
• Monitor changes in relevant legislation & regulatory reporting
  requirements.
• Provide support in drafting legal opinions & policies.

N Diploma: Law/Bachelor of Laws: LLB

Head Office(Pretoria) [x1]

SD / 2020 / 07

National Skills AuthoritySummary of Duties:

• Providing support on NSA research projector & assist coordination of
  research & impact studies to enable the NSA to best fulfill its advisory
  function.
• Assist in the development, implementation of the National Skills
  Development Strategy.

Degree: Social Science / Developmental Studies / Public Policy

Head Office(Pretoria) [x1]

SD / 2020 / 08

National Skills AuthoritySummary of Duties:

• Assist with logistical requirements for meetings & other scheduled events
• Process claims of NSA members
• Compile expenditure reports for Board fee, office stationery etc.
• Ensure all payments complies with NSA & developmental policies.

N Diploma / Degree: Accounting / Finance

Head Office (Pretoria)
[x1]

SD / 2020/ 09

Office of The DDG: SDSummary of Duties:

• Diary Management
• Arranging meetings & booking of venues
• Processing of the document i. e.filing, scanning.
• Assist with the traveling arrangements for DDG.

N Diploma / Degree: Public Management / Public Admin / Office Management

Head Office (Pretoria) [x1]

SD / 2020 / 10

Strategic Management UnitSummary of Duties:

• Doing cash flow reports for the branch
• Compile requisition for the branch as per request.
• Filing & all administration duties
• Assist the SMU office in doing MTEF, ENE, & AENE.

N Diploma / Degree: Accounting / Business Management

Head Office (Pretoria)
[x1]

SD/ 2020 / 11

SETA CoordinationSummary of Duties:

• Office Management
• Diary Management
• Assist with the traveling arrangements for Chief Director.
• Processing the Cell phone Claims and S&T Claims.
• Processing of the Chief Director’s Memos.

N Diploma / Degree: Public Management / Office Management /

Head Office (Pretoria)
[x1]

SD/ 2020 / 12

SETA Support & LearnershipsSummary of Duties:

• Assist in the capturing of IST.
• Booking transport for meetings.
• Assist in the training of SETA on the SDL systems i.e. SDLIS + website
  + Levy Portal

N Diploma / Degree: Training and Development

Head Office (Pretoria)
[x1]

SD/ 2020 / 13

SETA Support & LearnershipsSummary of Duties:

• Review sector skills plans.
• Organise & prepare meetings.
• Assist with administration support.
• Liaise with stakeholders

Degree: Humanities / Social Sciences

Head Office (Pretoria)
[x1]

SD / 2020 / 14

SETA Support & LearnershipsSummary of Duties:

• Provide administration support to the QCTO by monitoring the
  implementation of its Annual Performance Plan & Corporate Governance matters.
• Manage documents of the Sub-Directorate.
• Assist in coordination of meetings & workshops for the Directorate &
  Sub-Directorate.
• Provide secretariat support to the Sub-Directorate.

N Diploma / Bachelor’s Degree: Public Admin / Management

Head Office (Pretoria) [x1]

SD / 2020 / 15

SETA Support & LearnershipsSummary of Duties:

• Diary Management
• Office Management. Arranging the meetings & the logistics.
• Assisting the Director with daily duties
• General Admin duties

N Diploma / Degree: Public Admin / Management

Head Office (Pretoria)
[x1]

SD / 2020 / 16

SETA Support & Learnerships (Learning Programmes)Summary of Duties:

• Support SETAs in the implementation of the CFO in their skills demand chapter.
• Receive & analyse all SETAs submissions for updating the CFO.
• Coordinate the OFO & Learnership Task Team Meetings & workshops.
• Assist with the preparation of logistics & offer general administrative
  support during SETAs capacity building.

Degree / BTech: Public Admin / Education
/ Social Sciences / Communication

Head Office(Pretoria) [x2]

SD / 2020 / 17

INDLELA (National Artisan Development)Summary of Duties:

• Verification of documents on PERSAL.
• Manage & maintain probation reports.
• Management of housing allowance applications & queries.
• Provide administrative & coordination support of the training &
  performance management.

N6 Certificate: HR MINDLELA (Olifants fontein) [x1]

SD / 2020 / 18

INDLELA (National Artisan Development)Summary of Duties:

• Assist in handling of administrative operations.
• Handle & organise office filing system.
• Receive clients & visitors, attend & resolve their queries.
• Maintain stationery, office equipment, materials & equipment

N6 Certificate: Management Assistant

INDLELA (Olifantsfontein) [x2]

SD / 2020 / 19

INDLELA (National Artisan Development)Summary of Duties:

• Administer service delivery to prospective Artisan Recognition of Prior Learning (ARPL) candidates.
• Provide administrative support to Assessment Unit & provision of
  Artisan Recognition of Prior Learning (ARPL) evaluation to candidates.
• Consolidation & provision of Artisan Recognition of Prior Learning (ARPL) statistical information regarding the progress of candidates at INDLELA

N6Certificate: Public Management INDLELA (Olifantsfontein) [x4]

SD / 2020 / 20

NDLELA (National Artisan Development)Summary of Duties:

• Trade Test Registration & Administration eceive & register artisan
  candidates Capture artisan candidates on the TTMS
• Certification Application Administration Receive & verify application from TVET College, SETA’s & Department of Public Works
• Record keeping, Management & Archiving Provide & maintain electronic & paper-based information.

N6 Certificate: Public Management

INDLELA (Olifantsfontein)
[x3]

SD/ 2020 / 21

INDLELA (National Artisan Development)Summary of Duties:

• Coordinate the Decade of Artisan Programme and other related outreach
  projects
• Coordinate the programme, resources and projects for mass dissemination
• Promote career, qualifications and study information on Artisan Development
• Knowledge transfer and capacitating programmes and programmes.

Bachelor of Administration in Social Science / Psychology / Industrial Psychology

INDLELA (Olifantsfontein)

SD / 2020 / 22

CFO:Pretoria

Development SupportSummary of Duties:

• Support Management of Tranche.
• Applications for the programmes & projects funded by donors &
  grants.
• Render financial administration & support.
• Assist in compiling & analysing financial reports.

N6 Certificate: Public Management / N Diploma / Degree: Public Management / Logistics Management /SCM / Purchasing Management

Head Office (Pretoria) [x2]

CFO / 2020 / 23

Public EntitiesSummary of Duties:

• Oversight, monitoring & evaluating compliance reporting by the Public Entities.
• Provide administrative support within the Directorate, such as
  capturing of financial information.
• Compilation of inter-office memos & ministerial submissions.

N6 Certificate: Financial Management / N Diploma / Degree: Financial Management

Head Office (Pretoria)
[x3]

CFO / 2020 / 24

Logistics ManagementSummary of Duties:

• Capturing of Requisitions on LOGIS system.
• Faxing of orders to service providers.
• Making follow ups on outstanding commitments for goods / service &
  deliveries on 0-9 file.
• Capturing of the travel booking VA26 forms on the tracking sheet
  (spreadsheet).
• Spot checks of stock item in the warehouse for replenishment.

N6 Certificate: Public Management / Diploma / Degree: Public Management / Logistics Management /SCM / Purchasing Management

Head Office& INDLELA (Pretoria, Olifantsfontein) [x11] CFO
/ 2020 / 25

Demand, Acquisition & Contract ManagementSummary of Duties:

• Sourcing of quotations on behalf of the Department, National Skills Fund
  (NSF) & INDLELA.

N Diploma / Degree: SCM / Public Procurement Management / Public Management

Head Office& INDLELA (Pretoria, Olifantsfontein)[x8]

CFO / 2020 / 26

Project Coordination UnitSummary of Duties:

• Assist in the monitoring & evaluation of the projects funded under NSF.
• Assisting with general administration of the unit.
• Managing of incoming & outgoing documents.
• Arranging & attending meetings with internal & external project
  managers & taking minutes.

N6 Certificate: Public Admin / N Diploma / Degree: Financial Management / Management Accounting / Project
Management / Public Admin

Head Office (Pretoria) [x4]

CFO / 2020 / 27

Financial ManagementSummary of Duties:

• Debt take on
• Filing
• Letters to debtors
• Communication with debtors

N Diploma / Degree: Financial Management / Accounting

Head Office (Pretoria)
[x1]

CFO / 2020 / 28

Financial ManagementSummary of Duties:

• Compile the budget vs expenditure documents on a regular basis.
• Ensure that filing of cash flow & budget related documents are up to
  date & correctly done.
• Respond to daily budget & other related queries.

N Diploma / Degree: Financial Management / Accounting

Head Office (Pretoria)
[x1]

CFO / 2020 / 29

Finance-Exams & PayrollSummary of Duties:

• Payment of marking & related claims.
• Dealing with Audit & other queries.
• Sorting & distributing of salary slips.
• Updating payroll certificates reports

N6: Financial Management / N Diploma / Degree: Financial Management / Accounting

Head Office (Pretoria)[x5]

CFO / 2020 / 30

Financial TransactionSummary of Duties:

• Clearing of bank adjustments.
• Filing of batches.
• Capturing of payments.
• Capturing of journals.

N6 Certificate: Financial Management / N Diploma / Degree: Financial Management / Accounting

Head Office(Pretoria)
[x4]

CFO / 2020 / 31

Financial ManagementSummary of Duties:

• Payments of salary related allowances
• Instate & cancel deductions
• Capturing BAS payments & journals
• Responding to internal & external enquiries

N6 Certificate:Financial Management / N Diploma / Degree: Financial Management / Accounting

Head Office(Pretoria)
[x2]

CFO / 2020 / 32

Corporate Services

Human Resource Management & LabourSummary of Duties:

• Implement the management of communicable & non-communicable diseases
  i. e.mental health, psychosomatic illness.
• Ensure the healthy & safe work environment.
• Provide individual wellness to improve work life balance.
• Implement the management of incapacity due ill-health & occupational health.

B. A:Psychology / Behavioural Sciences

Head Office(Pretoria) [x1]

CS / 2020 / 33

Human Resource Management & AdministrationSummary of Duties:

• PERSAL System and Establishment maintenance & updating of Information:
  • Updating PERSAL training database.
  • Sorting the Certificates database.
  • Creating & abolishing posts on PERSAL.
  • Updating components, pay points on PERSAL

N Diploma / Degree: HRM / Public Management

Head Office(Pretoria) [x2]

CS / 2020 / 34

Media Liaison and Communications (CD)Summary of Duties:

• Assist with management of the Chief Director’s travelling &
  accommodation arrangements.
• Handle procurement processes for the Chief Director’s office.
• Quality check incoming & outgoing submissions & memos.
• Assist with any other administration duties when required.

N Diploma / Degree: HRM / Public Management / Management Assistant

Head Office(Pretoria) [x1]

CS / 2020 / 35

Call Centre and Client ServicesSummary of Duties:

• Doing inbound & outbound calls Doing presidential hotline cases (referrals & follow up on cases).
• Compiling monthly, quarterly & annual reports.
• Authentication / verification tertiary education qualifications
• Attending to walk-ins.

N6Certificate: Public Relations / N Diploma / Degree: Public Rlations

Head Office(Pretoria) [x12]

CS / 2020 / 36

Human Resource Management Administration & Labour RelationsSummary of Duties:

• Managing grievances, disciplinary matters, disputes, appeals &
  collective bargaining.
• Office management i. e.filing, record keeping, travelling
  arrangements.

N6 Certificate: Public Management / Public Admin / N Diploma / Degree: Public Management / Labour Relations / Labour
Law /Public Admin

Head Office(Pretoria) [x4]

CS / 2020 / 37

HRM&D (Change Management and Transformation)Summary of Duties:

• Render support in the development of change management
  initiatives(culture, behaviour & organisational climate assessment.
• Provide support to the coordination of the delivery & implementation of operations management framework in the Department in line with Batho Pele Principles.
• Provide support in administering change management & transformation service providers & project team members.

N Diploma / Degree: Industrial Psychology / Organisational Development
/HRM / Management Services

Head Office(Pretoria) [x4]

CS / 2020 / 38

HRM&D (Organisational Development)Summary of Duties:

• Assist in OD investigation, development / design of organisational
  structure.
• Assist in costing of the structures.
• Assist in conducting work study investigations / work measurement.
• General administration in the Sub-Directorate / Unit:OD.

N Diploma / Degree: Organisational Development / Management Services /
Industrial Psychology / HRM

Head Office(Pretoria) [x4]

CS / 2020 / 39

HRM&D (Training and Development: Internships)Summary of Duties:

• Assist with coordinating the implementation of internship & WIL
  programme.
• Assist with coordinating ceremonies & inductions for interns.
• Assist with coordinating the internship forum meetings.
• Assist with coordinating the intern’s quarterly assessment
• Provide administration support

N Diploma / Degree: HRD / HRM / Public Admin / Office Admin

Head Office(Pretoria)
[x4]

CS / 2020 / 40

HRM&D (Training and Development: Bursaries)Summary of Duties:

• Assist in administering & capturing of bursary applications & update
  database.
• Assist with coordinating bursary audits & payments
• Assist in providing secretariat support to Departmental Bursary
  Committee.
• Provide administration support.

N Diploma / Degree: HRD / HRM / Public Admin / Office Admin

Head Office(Pretoria)
[x2]

CS / 2020 / 41

Office of The Director-GeneralSummary of Duties:

• Provide administrative support in the office of the DG including the
  following:
  • Generic front office & reception services.
  • Records & archivesmanagement (scan files, e-filing, hyperlinking of documents) & other ad-hoc
    administrative functions.
  • Handling of confidential documents.
  • Assist with incoming & outgoing correspondence.

N Diploma / Bachelor’s Degree :Public Management / Public Admin / Management Assistant

Head Office(Pretoria)
[x1]

CS / 2020 / 42

Office of The Director-General (Executive Support)Summary of Duties:

• Provide administrative support in the office of the DG including the
  following:
  • Generic front office & reception services.
  • Records & archivesmanagement (scan files, e-filing, hyperlinking of documents) & other ad-hoc
    administrative functions.
  • Handling of confidential documents.
  • Assist with incoming & outgoing correspondence.

N6 Certificate: Public Management / Public Admin / Management Assistant

Head Office(Pretoria) [x1]

CS / 2020 / 43

HRM&A (TVET & CET Pension and Pillar)Summary of Duties:

• Human Resource conditions of service related duties
• Provide administration support
• Assist in capturing of leaves
• Assist in handling Pension and Pillar applications
• Assist with filing
• Assist with general PERSAL work

N Diploma / Degree: HRM / Public Administration

Head Office(Pretoria)(25)CS
/ 2020 / 44

Ethics, Integrity, Anti-Corruption, Fraud Prevention & Risk ManagementSummary of Duties:

• To assist with detection & investigation of ethical violations in the
  Department.
• To support & participate in the awareness campaigns.
• To assist in compiling reports
• Assist with other tasks within the Sub-Directorate.

N6 Certificate: Management
Assistant / N Diploma / Degree: Law /Investigation / Risk Management

Head Office(Pretoria)
[x2]

CS / 2020 / 45

Ethics, Integrity, Anti-Corruption, Fraud Prevention & Risk ManagementSummary of Duties:

• To assist the Sub-Directorate in executing its core function of
  detecting, preventing & investigating fraud & corruption within the
  Department.
• To perform any other duties as might be required by the Directorate

N Diploma / Degree: Legal / Criminal Law / Investigation /Risk
Management

Head Office(Pretoria) [x1]

CS / 2020 / 46

Risk Management & Compliance UnitSummary of Duties:

• Assist with the implementation of the Risk management plan
• Assist in performing secretarial functions for the Risk Management
  Committee (RMC).
• Assist in performing various administrative tasks & support for the
  unit.
• Assist with compliance verification / testing & monitoring
• Assist in ensuring that laws, regulations & policies are followed within the Department
• Assist with conducting follow-ups on Audit Action Plan
• Perform any ad-hoc task relevant to Compliance.

N Diploma / Degree: Risk Management

Head Office (Pretoria)
[x3]

CS / 2020 / 47

Facilities ManagementSummary of Duties:

• Assist in the procurement of office space accommodations, this includes amongst others the following: oEnsure lease renewals of the rented buildings, allocation of offices, daily inspection, payment of  invoices, parking space allocation, attend to office procurement requests.
• Assist in the management of fleet management, this includes amongst others the following:
  • Ensure the booking of vehicles for repairs,
    licensing & registrations.

N Diploma / Degree: Public Management / Transport Management / Property Management

Head Office(Pretoria) [x2]

CS / 2020 / 48

Facilities Management (General Registry)Summary of Duties:

• Manage incoming & outgoing mail.
• Assist with courier services.
• Filing & retrieval system for records.

N6 Certificate: Management Assistant /  Public Admin / N Diploma / Degree: Public Management / Records Management

Head Office(Pretoria)
[x4]

CS / 2020 / 49

Communication and Media LiaisonSummary of Duties:

• Maintain a media database for the Department.
• Ensure the daily implementation of media monitoring.
• Liaise with regional offices & colleges on media related matters.
• Draft written articles for internal & external publications
• Having a driver’s license will be added advantage

N Diploma / Degree: Communication / Media Studies / Journalism

Head Office (Pretoria)
[x2]

CS / 2020 / 50

Communication and Media LiaisonSummary of Duties:

• Develop a periodic schedule of graphic design tasks.
• Design of the Department’s documents i. e.magazine, brochure,
  and poster.
• Develop innovative material to enhance communication & marketing
  campaign toolkit.
• Assist with the management of the quality control of all designed material.

Bachelor’s Degree:Graphic Design /Multimedia

Head Office(Pretoria) [x2]

CS /2020 / 51

Marketing and Public RelationsSummary of Duties:

• Preparing, planning & project managing the publication of all publicity
  material to maximise brand promotion,
• Liaison with colleges on issues of branding & exhibitions,
• Maintain presence of the Department through branding during annual
  events, Minister & Deputy Minister public events.
• Travel between Provinces to cover all Departmental events, even on
  holidays.

N Diploma / Degree: Communication / Marketing / Public Relations

Head Office(Pretoria)
[x2]

CS / 2020 / 52

Chief Director’s Office: HRM&DSummary of Duties:

• Receiving & recording of submissions, DG memo’s & HRM queries.
• Proofreading of submissions & memos for correctness.
• Assist with managing the diary of the Chief Director.
• Recording & filing of documents in the office of the CD.

N Diploma / Bachelor’s Degree:Business Admin / Public Admin / Office Management

Head Office(Pretoria) [x2]

CS / 2020 / 53

HRM&D (Training and Development:Skills Development)Summary of Duties:

• Assist with office administration duties in Skills Development
• Ensure safekeeping of documents in the Skills Development unit.
• Assist with coordination of trainings
• Assist with records management in the unit. N Diploma /Degree:Office Management /Office Administration / HRM / HRD Head Office(Pretoria)
  [x2]CS / 2020 / 54

HRM&D (PMDS)Summary of Duties:

• Administer Performance Management & Development System (PMDS) &
  Integrated Quality Management System (IQMS).
• Support effective implementation of PMDS & IQMS.
• Capture PMDS & IQMS onspreadsheet & PERSAL.
• Assist with general office administration.
• Assist in the facilitation of PMDS workshops / training.

N6Certificate:Public Management / HRMBachelor’s Degree:HRM / Public Management

Head Office(Pretoria)
[x4]

CS
/ 2020 / 55

RM&D (HR Strategy, Planning, Policy & Employment Equity)Summary of Duties:

• Assist with development & implementation of the Human Resource (HR) Plan
  & Strategies.
• Assist with the development & implementation HR Plan Implementation
  report.
• Assist with administering all HR policies to ensure compliance.
• Provision of administrative & logistical support. Bachelor’s Degree:HRM / Industrial & Organisational PsychologyHead Office(Pretoria) [x2]CS
  / 2020 / 56

HRM&D (Director’s Office)Summary of Duties:

• Assist in rendering administrative support services in the Director’s
  office.
• Assist in providing support in the Director’s office regarding
  meetings.
• General administrative duties & other queries.
• Remain abreast withprocedures & processes that apply in the office
  of the Director.

N Diploma / Degree: Public Management / Office Administration / Management

Head Office(Pretoria) [x2]

CS / 2020 / 57

HRM&ASummary of Duties:

• PERSAL System and Establishment maintenance & updatingof Information:
  • Updating
    PERSAL training database.
  • Sorting the Certificates database.
  • Creating &
    abolishing posts on PERSAL.
  • Updating components, pay points on PERSAL

N Diploma / Degree: HRM / Public Management

Head Office(Pretoria) [x2]

CS/ 2020 / 58

Communication & Media Liaison: Summary of Duties:

• To search, organize and supply information to customers of the IRC collection
• Maintain the IRC collection
• Assist with marketing the IRC
• Provide Lending services

BA:Information Science /Library & Information Science

Head Office(Pretoria) [x1]

CS / 2020 / 59

Government Information Technology Office

Summary of Duties:

• Modify HTML, ASP. NET & CSS pages using Dreamweaver & modifying graphics
  on the website using Adobe Photoshop.
• Provide prescribed Application development support by facilitating
  program services.
• Develop, maintain, support & prepare farm servers; Configure
  diagnostic logging, usage & data collection.

N Diploma / Degree: Information Technology

Head Office(Pretoria) [x2]

CS/ 2020 / 60

Government Information Technology OfficeSummary of Duties:

• Assisting IT security team with Information security governance.
• Assisting IT security team with ICT Audits remediation
• Assisting IT security Team with ICT Risk Management.
• Assisting IT security Team with administering various IT security
  solutions of the Department.

N Diploma / Degree: Information Technology

Head Office(Pretoria) [x2]

CS/ 2020 / 61

Government Information Technology OfficeSummary of Duties:

• Provide LAN & Desktop support.
• Provide IT helpdesk services
• Assist in IT projects
• Assist in server environment.

N Diploma / Degree: Information Technology

Head Office(Pretoria)[x5]

CS / 2020 / 62